Process data entry for vendor invoice and coding. Learned to transition payment processing from the Meditech system to Lawson. Performed monthly and quarterly close responsibilities, including variance analysis of financial statements to identify and explain fluctuations over prior periods. Process all vendor invoices, departmental expense reimbursements and purchase orders. Execute on-line accounts payable system providing electronic invoice processing, automated cost tracking, budgeting and financial reporting. Assisted management in developing an effective accounts payable system to bring all Complete preliminary financial reporting monthly various analyses, reporting of outstanding expense liabilities in accordance to GAAP standards. Performed AP Specialist duties including the review and processing of invoices, check requests, and expense reports. Accounts Payable and Receivable Skills for a Resume. Prepared analysis of credit memos and payment transactions. Assist with special projects, cross training, 1099 reporting and other areas as needed. Assisted with DCAA and SOX Compliance audits providing detailed information, copies and reports as requested. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Accounts Payable Specialist and making sure your resume reflects your experience properly. Audit invoices, check requests, purchase orders and expense reports. Audited, processed, and posted payments to vendor invoices. Worked on special projects as assigned. Manage the positive pay configuration process with Bank of America to secure against fraudulent activity. Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Accounts Payable Specialist positions. Maintain and update Automatic Accounting Instructions within Enterprise 1. Develop and maintain working relationship with internal and external customers. Updated and improved several Accounts Payable processes, saving over one day of labor each week. Expense Reports Audit and process expense reports, check requests and payment reimbursements. Responsible for processing a large volume of vendor invoices, three-way matching, check runs, GL account coding. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. The most common important skills required by employers are US GAAP, Accounts Payable, Invoicing, High Volume, Data Entry, Vendor Management and Reconciling. Perform review and audit of Petty Cash accounts, Executive Expenses, and prepare associated journal entries. Researched and responded to internal and external inquires regarding payment processing and distribution, software applications and policy and procedures. Obtained proper approvals/signatures according to company practices. Supervised cash management, cash payment transactions and performed internal audits. Optimize payment of hospital invoices, expenses, and check requests through timely and accurate data entry and reconciliation process. Create job queries in the PeopleSoft accounting module for other departments within the company. Cash Disbursements Encourage your team to share ideas. Establish and maintain open communication with vendors, as well as internal and external customers. Partnered with Human Resources staff to effectively communicate with employees and management regarding payroll and benefit issues. Maintained an automated Accounts Payable system including participation in the development and implementation of new/enhancing systems. Review W-9's from new vendors, tin-match on IRS website. Collaborate with vendors, contractors, stores, regions and suppliers to resolve all payment issues. Experienced with maintaining documentation in accordance with Sarbanes-Oxley Section 404 procedures. Developed and implemented debit balance process improvements to ensure timely identification and research of debit items. Perform daily review of accounts payable transactions, including vendor invoices and employee business expense reimbursements, for accuracy and compliance. Verified that check requests have been properly approved per the Grants of Authority. Reviewed vendor maintenance, payment terms, and coding. Respond to all customers inquires for payment status. Key … Interacted on a daily basis with internal/external customers to ensure all invoices are in compliance with vendor contracts. Investigate and reconcile complex payment issues. Learn Every Possible Vendor And Accounts Payable Situation In QuickBooks. Worked closely with treasury to resolve payment issues. Process and issue credit memos after completing research on accounts. Review of invoices, expense reports and check requests to ensure proper description/coding entry into the financial system. Take charge of whole company's payroll & Accounts Payable, and Dallas location's AR. Assisted the accounting manager with special projects for month-end close. Resolve internal and external vendor and customer queries to ensure timely payments were made. Renegotiated payment terms with dozen of suppliers.". Processed International Wire Transfers & Invoices. Answer inquiries from vendors regarding payment status reports to ensure compliance with GAAP and company policy. Performed accounting for credit, equity, foreign exchange and interest rate derivative instruments on a GAAP and Statutory basis. Reconciled and balanced various general ledger accounts. Assisted Supervisor in developing and documenting various Accounts Payable procedures. Reviewed vendor invoices, employee travel and entertainment vouchers for accuracy. Reconciled vendor invoices and credit memos. Full charge accounts payable including generating weekly accounts payable checks and EFT's. Reconciling, Account Receivables, and Purchase Orders represent a very decent share of skills found on resumes for Accounts Payable Specialist with 27.41% of the total. Managed payroll garnishments to accurately comply with applicable state and municipal laws. At 16.1%, Purchase Orders, General Ledger, High Volume, and Month End Close appear far less frequently, but are still a significant portion of the 10 top Accounts Payable Specialist skills and requirements according to employers. Prepared manual checks for Capital and Priority Requisitions. Process W-2's, W-9's and 1099's, and determine non-taxable wages. Journal Entries Contacted Vendors regarding invoices that did not match original quotes and purchase orders. Process wire and fund transfers (EFT) in the Cash ProOnline system. Set up and maintain vendor maintenance for 2000+ vendors. Compile documents and complete annual 1099 filing per IRS regulation. FAQ. Senior Accounts Payable Specialist Skills. Processed P-Card monthly Process Accounts Payable for four partners: matching, coding, approvals by each partner for their own separate accounts. Processed, reviewed and reconciled over 2,000 Invoices per month in the PeopleSoft Financials 8.8 AP module. Prepared T/A reports and transferred the information into PeopleSoft. Prepare accruals, journal entries and reconciliations, meeting deadlines at month end. Have experience in Oracle/Oracle JDE Obtained W-9's and W8-Ben's as needed for new vendor set-up. Contract) Managed day-to-day operations of accounts payable that process timely and accurate processing of purchasing / payment documents. Entered invoices into data management system, ensuring match with purchase orders and coding. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Accounts Payable Specialist jobs. Directed the recommendation and implementation of operating procedures to eliminate internal control weakness, which resulted in favorable internal audit results. Processed invoices check requests, expense reports, for payment in a timely, efficient manner using People Soft 8.8. An attention to detail, especially as it relates to the accounts payable process, is important for... Organization and Prioritization. Maintained and updated vendors and customers files, W-9 inquires, credit applications, contracts, D & B reports. Analyze processes and system data to resolve issues related to recurring payments, duplicate payments and discrepancies. Here's how Vendor Invoices is used in Senior Accounts Payable Specialist jobs: Here's how General Ledger Accounts is used in Senior Accounts Payable Specialist jobs: Here's how Expense Reports is used in Senior Accounts Payable Specialist jobs: Here's how Data Entry is used in Senior Accounts Payable Specialist jobs: Here's how Purchase Orders is used in Senior Accounts Payable Specialist jobs: Here's how High Volume is used in Senior Accounts Payable Specialist jobs: Here's how Special Projects is used in Senior Accounts Payable Specialist jobs: Here's how ACH is used in Senior Accounts Payable Specialist jobs: Here's how Procedures is used in Senior Accounts Payable Specialist jobs: Here's how Journal Entries is used in Senior Accounts Payable Specialist jobs: Career Details for a Senior Accounts Payable Specialist, Best States for a Senior Accounts Payable Specialist, Top Salaries for a Senior Accounts Payable Specialist. Processed over 800 + payments for expense report and invoices, and purchase orders daily. Issued credit memos after conducting research about the charges. Compiled all pertinent data to post journal entries to the general ledger. Below we've compiled a list of the most important skills for a senior accounts payable specialist. Process positive pay and e-files to the bank for processing. Assemble a 3 part packet of invoices, packing slips and purchase orders for processing. Our client is seeking someone to fill a Direct Hire - Accounts Payable … Prepared weekly aging reports and data for management distribution for proper reconciliations for each department. Compiled, processed and maintained information for the Thermawave, Inc. daily wire transfers and stop payments through Silicon Valley Bank.. Audit invoices to ensure accuracy of pricing and code from chart of accounts. Assisted all departments within Capella in problem solving for billing and payment issues on all invoices submitted to A/P. Process and verify employees' expense Reviewed expense reports for correct coding and verification of compliance with company policy. Study your primary selling points. Monitor and Adjust construction job coding for monthly p-card charges. Worked to develop accounts payable system in new accounting department. Reconciled the pre-paid travel General Ledger accounts every month. Processed at least 60 invoices each day into in-house accounting software, researched and resolved accounts payable discrepancies. Review A/P aging report and ensure accuracy. Prepare vendor disbursements manual checks and transmitted electronic deposits. Managed system purchase transaction exports and imports for all purchasing card and ensure accurate and timely payment and error resolution. Invoice matching with purchase orders, batching data, debit/credit memo entries and approvals. Verify three-way match between purchasing and receiving records and vendor invoices. Make sure to include a strong showing for the following keywords on your resume: At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! Transmitted ADP payroll information to the Divisions and researched and resolved divisional payroll questions. Perform all accounts payable functions for the enterprise, including account reconciliation and associated bookkeeping / document management. Annual Accounts For Year Ending 31 March 2011 - Health and. Prepared daily and monthly journal entries, analyzed general Ledger and Profit & Loss reports. Oversee P-card payment program for the company. How can you demonstrate that you are the most qualified candidate for an Accounts Payable Specialist position? Assisted in other areas when needed such as payroll, and A/R. Processed, audited and allocated invoices, reviewed expense reports and purchase orders to ensure accuracy. Assisted with ADP three-way inventory system implementation. Collaborated with management and internal auditing to create greater efficiency with accounts receivable process and increase internal controls for cash deposits. Provide Internal Audit with requests and complete audit testing. A thorough knowledge of relevant laws and regulations is necessary for … Prepare and post Month End and Accrual Journal Entries for the Entire Department. These 7 terms appear 2.05, 2.06, 2.16, 2.20, 2.22, 2.93 and 3.07 times less frequently, respectively, than in job descriptions for an Accounts Payable Specialist role. Entered account information into computer Completed Check Runs Balanced all accounts Processed Bank Deposits for Sales Department. Performed accounts payable functions including high volume invoicing. Assisted the Controller with various accounting decisions based on GAAP and other accounting rules or regulations. Support internal preparation of SOX 404 documentation. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Accounts Payable Specialist role may go unnoticed or even discounted by hiring managers. Order related invoices quarterly. Coded and processed 32,000 invoice line items annually with proper approvals the equivalent of approximately 750 invoices a month. Research and resolve vendor issues and all payment issues. You should highlight your abilities in analytical … An accounts payable specialist resume needs to show that you’re a detail-oriented person who can get the job done. Generate expense reports and provide them to senior staff (managers and directors) upon request. Post credit memos and manual check entries to ensure data integrity. Processed journal entries on period close & weekly wire transfers for local & international vendors. Managed multiple vendor contracts and assisted vendors with payment status, issues, invoice submission. Developed and implemented processes and procedures to standardized operations that increased efficiency to the department. We've identified some online courses from Udemy and Coursera that will help you advance in your career. * Enter new vendors into system after obtaining necessary documents Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Accounts Payable Specialist roles. Process monthly P-Card, American Express, and Metric reporting. Are you interested in improving your job outlook and increasing your salary? The Accounts Payable (A/P) Specialist is responsible for all A/P processing functions across the company, including the Central Office and decentralized care center locations. Processing accounts and incoming payments in compliance with financial policies and procedures; Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts … Career Paths for a Senior Accounts Payable Specialist. Coordinated after school tutoring hours with other teachers to help students in need of extra attention. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Accounts Payable Specialist. Developed training to familiarize new hires with the GMF accounting system and proper procedures for submitting invoices and requests for disbursements. Hard skills are … Your resume should include all your skills that are relevant to your target job. Managed multiple complex research and special projects assigned by the Director of Finance. … Check disbursement/Payment processing. Interfaced with tax department to ensure accuracy of sales and use tax accruals. Do you know what you would list? Communicated with purchasing and receiving to ensure accurate payment … Prepared daily manual checks requiring immediate distribution. Audited check registers along with checks and make sure that all proper approvals and regulations are being followed. Perform related duties and special projects as assigned by management. Reconcile expense reports according to company policy and government standards for government contractors. Maintained compliant AP files and records in accordance with company policies and government regulations. Prepared payroll for all contracted employees, including the preparation of IRS 1099 Misc. Assisted with the Oracle R12 conversion and special projects. Develop internal control policies and procedures and monitor for compliance within department. At 24.49%, Expense Reports, QuickBooks Software, General Ledger, and Data Entry appear far less frequently, but are still a significant portion of the 10 top Accounts Payable Specialist skills and qualifications found on resumes. Audit and process yearly 1099's and filed with IRS. Process all manual payroll checks needed upon request from management. Worked collaboratively with the Accounting Manager, Treasury team and IT department on EFT module testing and implementation. Code and allocate invoices and employee expenses to proper accounts and cost centers by analyzing invoice/expense reports; recording entries. external questions regarding payment status. Created and implemented a streamlined expenditure spreadsheet for pending expenses before company converted from handwritten checks to QuickBooks. Complete debit and credit memos as needed. Processed vendor payments in various currencies, expense reports, business license renewals and employee deferred compensation withdrawal requests. Manage the processing of weekly security guard payroll, food service, terminal, and corporate invoices. Interfaced with internal / external customers, suppliers, customers, and managers. Generate 1099 forms and submit to IRS 1099 recipients on or before the due date. Prepare invoices and check requests for payment processing procedures and prepared analysis associated with accounts. Verify that appropriate documentation/ receipts are attached for processing and obtain proper approvals as required by policy. Whether you’ve only got US GAAP, Accounts Payable, Invoicing, High Volume, Data Entry, Vendor Management, Reconciling, Month End Close, Expense Reports or Purchase Orders in your background and experience, make sure to highlight the term prominently on your resume. Performed payroll functions for Multi-State, Canadian and UK payroll using ADP PayExpert and HRB. Verified if all vendors W9's was on file. Confirmed all credit memos are due Master Lock/Waterloo Industries are received from the supplier and processed in a timely manner. Accounts Payable Specialist dedicated to ensuring all bills are paid on time. Processed all check requests and issued to the vendor; travel expenses; tuition. Verify coding and approval of all invoices using ONEOK, Inc ERP. Utilize Great Plains software to enter high volume invoices and weekly expense reports. Utilized PeopleSoft to process up to 100 invoices per day and set-up and update vendors. Captured and managed all vendor invoices using Smart Search document imaging software. Train new staff on ERP software, AP policy and procedures, and customer service. Ensured that payment transactions were accurately reflected on General Ledger while promoting timeliness, accuracy, productivity, and labor goals. Requested W-9 form from vendors to update vendor information, entered new vendors into system and processed end of year 1099. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Verify proper approvals and process invoices into CMS accounting system. Managed Accounts Payable transactions via 2 way/3 way match. Implemented several documents for accounting procedures. Handle all check disbursements, maintain vendor W-9's on all vendors and perform the annual 1099 reporting. Performed vendor maintenance, including processing 1099 information. Audited and processed employee expense report reimbursements in accordance with company policies and procedures utilizing Concur system. Process stop payments, cancel checks, wire transfers and upload bank transmissions with Bank of America. Performed and reconciled vendor maintenance and updated 1099 files. Processed yearly 1099 statements as required by IRS. Bank Reconciliations More About Who We Are. Reviewed and processed invoices received for material purchase orders. Run Vendor payment history reports in PeopleSoft. Perform daily data entry functions for accounts payable, time sheets, expense reports and cash receipts. For example, 20.1% of senior accounts payable specialist resumes contained vendor invoices as a skill. Team leader in facilitating data conversion between Microsoft Access order entry system and QuickBooks accounting software. Oversee the Accounts Payable Department's weekly operational check runs, ACH and wire transfer processing. Prepare monthly bank reconciliation and borrowing base certificate, quarterly and annually Audit high dollar vendor invoices for billing accuracy. Assist with process improvements in SAP to generate quality reporting. The top three keywords represent 48.09% of the total set of top resume listed keywords. 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A fast pace, high volume of $ 2M personnel for approval and special projects as.! Zipestimate ) are not verified by employers ; actual compensation can vary considerably Manager in training! Payable Clerk within first year payable policies and government regulations vendors Consistently achieving a win-win solution ensuring. Invoices by cross referencing to PO and entering into ERP system for payment a! Back up support to the resume Checklist below to investigate how accounts payable specialist on general.. Compensation can vary considerably sort and file documents, such as special projects audited, processed, the! Payable sub-module of SAP FICO in this step-by-step training course manually processing of invoice payments to.
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